Former Workers have been loaded into Workday and this should help alleviate creation of Duplicate IDs
between Campus Solutions, CS, and Workday.
Before using the task Hire Employee, always run the Find Worker report to make sure they are not already an Active Worker. If you find the Worker, then review if this should be an Add Additional Job versus a brand- new Hire. This is one major cause of duplicate hires.
1. If Active Worker is not found, using Task, Hire Employee, Search as usual. Remember this task will only return Inactive Workers, which includes Terminated and Former Workers that have been loaded and match criteria.
a. Note: If Former Worker(s) found active at another school, reach out to OHR so we can provide instruction on next steps.
2. If you want to search for Former Workers for your Campus only, run the report
a. Find Former Worker – UBalt. There is a unique report for each Campus but only the Report for your Campus will be displayed for you.
b. Enter First and Last Name of person to search. If there are many results, Ctrl-A and click on checkbox to select all.
c. From the report results, review the SSN and DOB and identify the correct Former Worker to be rehired.
d. After identifying the correct Former Worker, you can Rehire them as an Employee or Contract Contingent Worker, directly from the related action of the Worker.
e. Proceed as usual. Once you Hire the Employee or Contract Contingent Worker, Employee ID, Name, Date of Birth, and SSN will automatically be pulled in, if it exists in the Former Worker report result.