How to purchase technology at UBalt

This article will outline the steps to purchase technology at the University of Baltimore. The following items are examples of technology purchases that should follow this process.

Who should follow this process?

  • This process should be followed by all departments including the Office of Technology Services (OTS).
  • This process is for P-Card and purchase order acquisitions of technology for the University.
Examples of technology items that should follow this process:
Annual software renewals Computers                     Online subscriptions       
Classroom AV Equipment Printers Monitors
Peripherals Servers Software

Step 1 - Define requirements for your purchase

  • Determine the requirements for what you are looking to purchase.
  • If you need help from OTS to determine what needs to be purchased, please start by opening a ticket in TeamDynamix: Technology Request

Step 2 - Work with OTS for Quote

  • If you need help from OTS to determine to obtain a quote for hardware items, please start by opening a ticket in TeamDynamix: Technology Request 
  • For software, you can work directly with the vendor to get a quote or reach out to OTS for help.

Step 3 - Complete IT Procurement Review Form

  • Once you have a quote or invoice, please complete the OTS IT Procurement Review form. 
    • Attach all the documentation from the vendor such as invoice, quote, contract, etc. in the form
    • Renewal information should be included (if applicable)
    • The person completing the form will get an email when approved with the subject line: IT Approved:...

​​​​​​​Note: 

  • OTS reviews procurements for compatibility with both USM and institutional Information Technology security and architecture policies and standards.
  • All procurements must also be reviewed by the Office of Procurement. Please contact them directly if you have not already engaged them in your process.

Step 4 - Enter Purchase Requisition in Workday

  • Enter the purchase requisition in Workday.
  • Please include the IT Approval email to show the items has gone through the approval process.
  • When entering the requisition, the check box for IT Security Sufficiency should be chosen.
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