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Facilities Space Request Process
The facilities space request will be forwarded automatically for the person who would be the Executive Sponsor of the request, typically the president, provost, or CFO/VPAF. The Executive Sponsor may opt to research the request and/or discuss with requesting department or others. If the Executive Sponsor supports the request, they will add any comments/specifics that they believe will be worthwhile and electronically sign to indicate that they endorse further consideration. (Note that this is not approval; it is endorsement for the review process to continue for review by Facilities.) Upon signature, the request will automatically be forwarded to Facilities.
Upon receiving the space request, Facilities will reach out to the requesting department to discuss it in more detail in order to provide more informed support.
After connecting with the requesting department, Facilities would subsequently evaluate the requestor’s space requirements and preferences to identify potential space options for consideration. In identifying these options, Facilities considers the physical opportunities and limitations of various campus spaces, costs for repurposing space and maintaining it for the desired purpose, relevant planned campus projects, compatibility with the campus master plan, other requests in process, and any additional applicable information. In situations where multiple departments could be directly impacted by a request or identified options, Facilities may form a work group that includes departmental representation; otherwise, Facilities works directly with the requesting department.
When the options have been developed by Facilities, working in collaboration with the requestor or work group, Facilities will forward a document with the options along with costs and pros/cons to the CFO/VPAF. The CFO/VPAF will then bring the information to the President for discussion and decision.